Senior Office Assistant

Summary

CHS Primeland is seeking an experienced administrative professional for the role of Senior Office Assistant in Clarkston, WA. The Senior Office Assistant will perform general administrative duties, ensuring tasks are completed on time and with high quality. Key responsibilities include answering phone calls, assisting visitors, processing invoices, managing inventory, and performing accurate data entry. The role also involves coordinating truck freight schedules, maintaining files, and managing office supplies. Additionally, the Senior Office Assistant will schedule meetings, prepare presentations, and communicate effectively with managers, board members, and patrons. Proficiency in Microsoft Office and strong communication skills are essential.

Responsibilities

• With limited supervision, complete general administrative duties on time with high quality.
•  Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
• Set up customer contracts, process invoices, transfer documents and perform accurate data entry into various systems.
• Collect direct payments, reconcile credit card receipts, and prepare deposits.
• Coordinate truck freight schedules, weigh trucks and document information.
• Assemble and maintain files including accurately entering all information, keeping files updated and maintaining complete electronic file documentation.
• Order office supplies and maintain a clean office.
• Schedule meetings, arrange facilities, logistics and catering and distribute meeting information.
• Prepare presentations, organizational charts, phone lists, etc.
• Provide clear communication with location managers, board members, and patrons.
• Manage multiple projects and prioritize work to meet all required timelines.
• Maintain a full understanding of company products and services.
• Work with sensitive material and maintain highest level of confidentiality and integrity.
• Maintain and promote a strong safety culture and follow all safety policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Perform other duties as needed or assigned.

Minimum Qualifications (required)

• 2+ years of experience in Office and Facilities Services
• 2+ years of experience in Administration Support
• High School diploma or GED

Additional Qualifications

• Proficient in Microsoft Office suite
• Strong communication skills, both written and verbal
• Basic math skills
• Ability to work extended hours during peak seasons to meet business needs
• Ability to travel occasionally
• Farming background or agriculture/fertilizer experience, preferred
• Familiarity with accounting software, preferred
• Pre-employment screening is based on the job requirements and industry guidelines and may or may not be required for the position. If required, selected candidates must pass pre-employment screenings to include all or a combination of drug, criminal, motor vehicle check, physical requirements and FMSCA Clearinghouse.

Physical Requirements

• Ability to sit, stand, push, and pull frequently
• Ability to lift up to 20 lbs
• Ability to speak frequently